Knowledgebase: Hosted Exchange Service
Provisioning and Deleting Users
Posted by Jay Sudowski (Import) on 04 October 2006 05:23 AM

  • Provisioning a User
    Provisioning a user can be done at any time by selecting the icon. This will re-provision the user’s Active Directory account in the Service Provider’s environment. You would generally only do this for the user if there is something that is not working as expected and you want to make sure that the user has been provisioned correctly.
  • De-provisioning a user
    De-Provisioning a user will delete the user’s Active Directory account at the Service Provider and also remove all configurations from the Services that the user had relating to the user. You can do this at any time by selecting the icon. You will be prompted to confirm that you wish to De-Provision the user and if you select OK then the user will be de-provisioned.

    If a user has been de-provisioned then they will still show up in the user list but their icon will be grey indicating that they are not provisioned:

    Once you have de-provisioned a user then you will only have the option of Editing, Deleting or Provisioning the user:

  • Provisioning a de-provisioned user

    There are two ways to do this

    1. Editing a de-provisioned user - Select the icon to do this.
    2. Provisioning a de-provisioned User - You do this by selecting the icon.

      When you do this you will see the same screens as when you edit an existing user where most of the user’s details are already entered. However there are some important differences:
      a. If you save any changes to a de-provisioned user then the user will be provisioned.
      b. As the user has been deleted, you will need to enter a password for the user as you finish the Account Status tab.

      If you select Save, then the user will be provisioned and the changes that you made will be saved as well.

      The user will not have any services allocated to them and you will need to do this next.
  • Deleting the User
    Usually the delete icon will be greyed out like . To remove a user from your company the first step is to de-provision the user and then you can delete the user. Once you have De-Provisioned the user, you delete the user by selecting the icon and this will remove the user altogether.
  • Provisioning Status
    Selecting the icon will cause the Administration Web page to query the user’s provisioning status and redisplay it. Note that the page will not refresh the status automatically unless something else changes.

    The Reset Status icon will always be greyed out like . This link is only available for the Service Provider to reset things in unusual cases.
  • Disabling a user versus De-Provisioning a user.
    De-Provisioning a user seems like it is very similar to disabling a user. However there are two important differences:
    1. Disabling the user disables the user’s Active Directory account whereas De-Provisioning a user deletes the user’s Active Directory account.
    2. Disabling the user does not remove any services from the user whereas De-Provisioning removes all services from the user.

    Because of these differences de-provisioning a user and then provisioning the user (even then re-provisioning all the services that the user had) is not the same as disabling the user and then enabling the user.

    This is because there are some services that are very closely tied to Active Directory. If you Disable a user and then Enable the same user then those services closely associated with Active Directory will continue to work for the user as if nothing had changed.

    In contrast when you De-Provision a user then the user’s Active Directory Account is deleted.

    When you re-Provision the user a new account will be made in Active Directory for the user with the same name and details. However it will not be the same user account and many of those services that have a close tie to Active directory will not recognise that it is the same user.

    Where the user has been De-Provisioned and then at some time later Provisioned again then the user can have all the same services associated with them but they will not have a continuous service and the user’s history will be lost.

    Examples of services with a close tie to Active Directory are; Exchange, Windows SharePoint Services, SharePoint Portal Server, and Live Communications Server.

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